**Role Overview:** We are seeking a highly organized and skilled *Executive Operations Assistant*to provide exceptional support to our leadership team and ensure seamless operational efficiency. This role combines advanced proficiency in Odoo ERP with robust administrative expertise, serving as a critical link between executives, staff, and operational workflows. The ideal candidate will excel in a fast\-paced environment, delivering technical solutions, polished documentation, and logistical coordination with professionalism and precision. **Key Responsibilities:** * **Odoo System Administration:** Manage and optimize Odoo ERP across various modules (e.g., CRM, Sales, Inventory, HR, Accounting), ensuring smooth functionality, troubleshooting issues, and supporting staff adoption. * **Executive Support:** Assist senior management by scheduling meetings, drafting detailed agendas, recording minutes, and tracking follow\-up tasks to ensure timely execution of priorities. * **Business Documentation:** Prepare high\-quality business reports, Standard Operating Procedures (SOPs), and presentations, ensuring clarity, accuracy, and alignment with organizational goals. * **Travel Management:** Coordinate complex travel arrangements (flights, hotels, visas) for executives and teams, optimizing cost and convenience while adhering to company policies. * **Communication Handling:** Draft and manage professional correspondence (emails, memos, letters) in flawless English, serving as a key point of contact for internal and external stakeholders. * **Event Coordination:** Plan and execute company events, such as leadership retreats or training sessions, overseeing logistics, budgets, and vendor relationships. * **Records Management:** Maintain confidential records, databases, and filing systems (digital and physical), ensuring compliance with data protection standards. * **Procurement Support:** Facilitate procurement tasks by sourcing quotes, liaising with suppliers, and tracking orders within Odoos Purchasing module. * **Operations Project Assistance:** Monitor project timelines, deliverables, and updates, providing executives with concise status reports to support decision\-making. **Qualifications and Skills:** * Minimum of 3 years of experience as an Administrative Assistant or similar role, with a proven ability to manage multifaceted responsibilities. * Expert\-level knowledge of Odoo ERP, with hands\-on experience configuring and administering multiple modules (e.g., CRM, Inventory, Sales). * Very good written and spoken English skills, with expertise in drafting business documents, reports, agendas, and SOPs. * Proven experience in travel coordination, including booking flights, accommodations, and visas. * Strong organizational and multitasking abilities, with a keen eye for detail and the capacity to prioritize effectively under tight deadlines. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams). * Proactive, solution\-oriented mindset with a commitment to confidentiality and professionalism. * Bachelors degree in Business Administration, Management, or a related field (preferred but not required). **Preferred Attributes:** * Experience supporting executives in a multicultural or international setting. * Familiarity with basic budgeting or expense tracking. * Adaptability to evolving technologies and business demands.