### **Position Summary** We are seeking a proactive and highly organised professional to join our team as Office, Tender \& Document Control Manager. This multifaceted role combines office administration, bid/tender management, and document control, with a strong focus on supporting multidisciplinary architecture, engineering, and construction (AEC) projects, particularly in the hospitality sector. The ideal candidate will ensure seamless operations across the office, manage high\-quality bid submissions, and maintain robust documentation systems that support design workflows, compliance, and collaboration. ### **Key Responsibilities** ### **1\. Office Management** * Oversee day\-to\-day administrative operations to maintain an efficient and well\-functioning office. * Coordinate internal communications, scheduling, and travel arrangements. * Manage office supplies, vendor coordination, and maintenance services. * Maintain physical and digital filing systems in line with company procedures. * Ensure compliance with workplace health, safety, and regulatory standards. ### **2\. Tender \& Bid Management** * Identify relevant tender opportunities from online portals and networks. * Analyse RFPs, ITTs, and PQQs to assess requirements and create submission strategies. * Coordinate technical, financial, and legal inputs for bid documents. * Prepare, review, and format submissions to ensure compliance and quality. * Maintain a bid library (templates, case studies, standard responses) for efficiency. * Track bid outcomes and conduct post\-bid reviews to capture lessons learned. ### **3\. Document Control** * Develop, implement, and maintain document control processes in line with ISO, QA/QC, and internal standards. * Manage both digital and physical Document Management Systems (DMS/EDMS), preferably Aconex. * Monitor document flows, including submittals, transmittals, approvals, and revisions. * Maintain accurate logs of drawings, RFIs, reports, minutes of meetings, and correspondence. * Ensure strict version control, numbering protocols, and traceability across all documentation. * Liaise with internal teams and external consultants, contractors, and vendors. * Support BIM and technical teams by integrating document control processes with platforms such as AutoCAD, Revit, and BIM 360\. * Conduct periodic audits to ensure document integrity and compliance. ### **Desirable Skills** * Previous experience in hospitality projects or large\-scale design/engineering consultancies. * Familiarity with BIM workflows, AutoCAD, Revit, and BIM 360\. * Strong typing, editing, and data organisation skills. * Ability to handle confidential data and maintain document security protocols. **Requirements** * Bachelor’s degree in Business Administration, Engineering, Architecture, or related field. * 2–5 years of proven experience in document control, tender/bid coordination, or office administration within AEC or design consultancy sectors. * Hands\-on experience with MS Office and Excel. * Familiarity with Electronic Document Management Systems (EDMS), preferably Aconex. * Knowledge of ISO standards, QA/QC procedures, and compliance processes. * Experience preparing bids/tenders and managing deadlines under pressure. * Strong communication, coordination, and organisational skills with exceptional attention to detail. * Fluency in English (written and spoken). **Benefits** TGP International Employee Benefits: Five\-Day Work Week: Standard Monday to Friday schedule. Hybrid Work Arrangement: Three days in the office and two days working remotely. Incentive Plan: Company incentive scheme offering up to 10%—5% for introductions and 5% for successful closures. Annual Leave: 22 working days of paid annual leave, excluding weekends. Remote Work Flexibility: One additional week per year to work remotely from your home country, which can be combined with up to two consecutive weeks of annual leave. Coaching \& Mentoring: Structured professional development through a dedicated coaching and mentoring program. Annual Company Gathering: A global team event bringing together employees from all offices. Employee Recognition Program: Regular recognition initiatives celebrating outstanding performance and contributions.