**Remote Project Coordinator** **Location:** Remote (Full\-Time) **Company:** INNOVEX AGENCY — Dubai, UAE **About INNOVEX AGENCY** INNOVEX Agency is a Dubai\-based creative and marketing agency specializing in **commercial videography, photography, 3D \& CGI production, branding, website development, and social media management**. We produce **high\-end creative campaigns** for **luxury, lifestyle, real estate, automotive, fashion, and government clients** across the GCC. **Position Overview** We are seeking a highly organized and proactive **Remote Project Coordinator** to support the **Creative Operations Manager** in managing day\-to\-day activities across multiple departments. The ideal candidate will be responsible for **coordinating tasks, following up with teams, maintaining clear documentation**, and ensuring seamless communication across all departments. You will create and manage **daily, weekly, and monthly reports**, summarize activities, and make sure **Notion and Google Drive are always fully updated and structured**. Most importantly, you will take initiative in **improving internal workflows and optimizing Notion workspaces** — ensuring efficiency, visibility, and accountability across all teams. **Key Responsibilities** * Coordinate and manage daily communication between the **Creative Operations Manager** and all departments (creative, content, production, post\-production, web, and admin). * **Track project timelines, deliverables, and progress** using Notion and internal task management systems. * **Follow up** with department heads and team members to ensure timely completion of tasks. * Prepare and deliver **daily, weekly, and monthly summaries** highlighting team performance, project updates, and challenges. * Ensure all project folders, assets, and deliverables are **organized and updated on Google Drive**. * **Improve and maintain workflow efficiency** across all teams by identifying process bottlenecks and implementing solutions. * **Develop and enhance Notion workspaces** — creating optimized databases, dashboards, and collaborative templates for team usage. * Support the **Creative Operations Manager** with documentation, task assignment, and coordination of inter\-departmental activities. * Ensure clear and consistent communication between departments and leadership. * Maintain high standards of **organization, accuracy, and confidentiality** across all company documentation. **Requirements** * **Fluent in English** (Arabic is a plus). * Minimum **2–3 years of experience** in project coordination, creative operations, or administrative management. * Proven experience using **Notion** for task tracking, workflow management, and workspace creation. * Strong command of **Google Workspace** (Docs, Sheets, Drive, Calendar). * Excellent organizational and multitasking abilities. * Strong written communication skills for professional summaries and reports. * High attention to detail, accountability, and follow\-through. * Comfortable working remotely under Dubai office hours. * Ability to manage multiple teams and timelines simultaneously. **Working Hours \& Schedule** * **Full\-Time Remote Position** * **Working Hours:** 9:00 AM – 5:30 PM (UAE Time) * **Working Days (alternating cycle):** * Week 1 → **5 working days** * Week 2 → **6 working days** * Then repeats (**5 / 6 / 5 / 6** pattern) **Software \& Access Provided by INNOVEX** * Official access to **Notion** and **Google Workspace**. * Predefined dashboards, templates, and folder systems provided by the agency. * Collaboration with the Creative Operations Manager to **build and improve workflow structures**. * Shared team access for real\-time project tracking, reporting, and documentation. **Why Join INNOVEX?** * Be part of a **dynamic, multicultural creative agency** operating across the world.. * Play a key role in **shaping the agency’s operational efficiency and workflow systems**. * Gain experience working with **creative, production, and post\-production teams**. * Develop hands\-on expertise in **Notion optimization, creative project management, and reporting systems**. Job Type: Full\-time Pay: E£15,000\.00 \- E£20,000\.00 per month Application Question(s): * Are you available to work full\-time remotely following Dubai office hours (9:00 AM – 5:30 PM, UAE time)? Answer type: Yes / No * Are you comfortable working on an alternating schedule (Week 1 \= 5 days, Week 2 \= 6 days)? Answer type: Yes / No * Have you previously coordinated communication between multiple departments or teams? Answer type: Yes / No * How would you describe your proficiency with Notion? Answer type: Multiple Choice Options: Beginner – only basic note\-taking Intermediate – manage tasks and boards Advanced – build dashboards and databases * How comfortable are you with organizing and maintaining Google Drive structures for multiple teams? Answer type: Multiple Choice Options: Very Comfortable / Comfortable / Somewhat Comfortable / Not Comfortab * Do you have experience writing daily, weekly, and monthly progress summaries or reports? Answer type: Yes / No * Have you ever been responsible for improving workflows or digital workspace systems (e.g., Notion, Trello, Asana)? Answer type: Yes / No * Why do you want to join INNOVEX Agency, and what makes you a strong fit for this role? Answer type: Short Answer Experience: * project coordination: 2 years (Required) * Notion: 2 years (Required) * using Google Workspace (Docs, Sheets, Drive, Calendar): 2 years (Required) Language: * english (Required) * arabic (Required)